SPS Sales Cycle

A sales order is a confirmation document sent to the customers before delivering the goods or services.

• It is generated once the quote is accepted by the customer and purchase order is sent for the further processing by the customer.
• The process of sales cycle from the generation of opportunities to the received payment for the goods in Stone Profit Systems is shown in the figure.

1. Sales Order :

The sales order is created by the details of the customer billing and shipping address along with the products that are being purchased by the customer.

• In the first section of sales order creation we have a list of general details where we fill in the billing, shipping address and associates who are involved etc.
• After that we go to add the list of products with their cost details and then the sale order is generated.

2. Payment Deposit :

This section is generally created only when if the customer is willing to deposit some money before the payments.

• Here we take the deposits from the customers and then the deposited amount is reduced from the payments.

3. Pick Ticket :

The pick ticket is generated for the list of items that are in the stock and details in which the left out stock contains.

• We note down the quantity of the stock available and required stock in the pick ticket section.

4. Packing List :

• We now create the packing list for list of items that are picked and then take down the details of the packing items in the list.

5. Invoice :

• The Invoice is created for the number of items that are delivered to the customer with the price and charges that are to be applied if any for the shipment.

6. Receipt :

• After the invoice is sent to the customer and the payment is done receive the payment and it is updated in the receive payment section.
• The payment is received and then the receipt is generated for the customer.

7. Returns/Credit memo :

• This section is used for updating returns of the customer.
• Here we update the list of items that are returned and the amount that is been reduced from the balance due in the payment.
• With their is any of the negative balance it can be applied to the previous invoices or in future transactions by the customers so the amount is applied to that invoice.